FAQs

How do I make a booking enquiry? Please contact Lorraine Bidwell (Bookings Secretary) by e-mail at eversden.village.hall@gmail.com, call, or text 07790 703646.

Can I visit the hall before I book it? Yes, viewings can be arranged with the Bookings Secretary.

What is the capacity of the Hall? The Hall has capacity for 120 people. Chairs in the main hall seat 100 people with additional chairs on the balcony and in one of the stairwells. In dining format the main hall can seat 80 people. The Committee Room can seat 10-12.

What is the size and layout of the hall? The main hall is 10.20m x 11.90m and contains a stage which can extend to 14 feet (416cm wide x 426cm deep x 78cm high). There are pillars in the main hall shown here. There is a committee room which is 4m x 6.6m. Please refer to the Village Hall Floor Plan for the layout.

How many tables and chairs are there, and what size are they? In the main hall there are 20 rectangular folding tables (152cm x 76cm) and 2 wooden tables (260cm x 75cm). The table in the Committee Room is 184cm x 91cm. Chairs in the main hall seat 100 people with additional chairs on the balcony and in the stairwell. We have 2 styles of chair available: 100 grey folding chairs and 83 chairs in this style:

 

What kitchen facilities are there? The kitchen is accessible from the Main Hall and the Committee Room. There is a serving hatch from the kitchen to the Main Hall. The use of the kitchen is included in the hire charge. There is a commercial kitchen including a commercial dishwasher, a large fridge and a small freezer. There are 2 domestic electric cookers. The kitchen is fully stocked with cutlery, glasses and crockery. If you want to use the dishwasher we’ll need to show you how to use it before your event. If you have not been shown how to use the dishwasher you will lose your deposit in the event of improper usage. Contact us to arrange this in advance of your event – it only takes 10 minutes and we can show you how to use our sound system at the same time. You can request this via the Bookings Secretary.

Do you have a bar? We have a moveable bar with locking wheels so you can position it wherever you want it in the hall. Beer taps can be attached to the bar top (clamped). It’s suitable for use by a mobile bar service such as Banquet Inn.

Is there a stage and sound equipment? There is a stage which extends to 14 feet (416cm wide x 426cm deep x 78cm high). There is a digital projection system (projector, motorised screen, blu-ray DVD player) a surround sound system with Bluetooth, a hearing induction loop and microphone. It’s free to use the sound system but you’ll need to be shown how to use it and you’ll need a key to access the AV cupboard. The projection system can be hired for an extra £15 per day, you must be shown how to use it first. You can request this via the Bookings Secretary.

Do you have WiFi? Yes, the Wifi networks are called vh-24 and vh-50, the network is secured by a password. If you have booked the Hall contact us by email for free access: eversden.village.hall@gmail.com

Is there car parking? There are 30 parking spaces: 4 spaces suitable for disabled parking at the front of the Hall, the carpark at the side of the hall has space for 9 cars, the signposted overflow parking provided in the adjacent grassed area has space for 17 cars.

What disabled access and facilities does the hall have? There is disabled access to all rooms via the Main Hall. There are no floor level changes in the ground floor of the hall. The balcony of the Main Hall can only be accessed via stairs. There are disabled toilet facilities with alarms in the male and female toilets.

Are there baby changing facilities? A baby changing station is in the handwashing area of the ladies toilets.

Can I provide alcohol at my event? If alcohol is provided at the event completely free of charge, no licence is required. If you intend to sell alcohol you will need prior approval from the Trustees and you will need to apply for a Temporary Event Notice (also known as a TENS).

Can I attach decorations to the wall and ceiling? Yes, please do not use drawing pins or tape on the walls, paintwork, pillars or other surfaces (tape damages paintwork), use blu-tack if you need to put up notices or decorations. There are hooks installed around the inner bottom edge of the balcony just above the top of the pillars, at the top of doors and at the back of the stage that you can use to hang decorations. Do not fix decorations near light fittings or heaters. No internal decorations of a combustible nature (e.g. polystyrene, cotton wool) are permitted without prior agreement.

During Hire

What should I do in the event of a fire? Please familiarize yourself with the Fire Procedures before your event in the Hiring Agreement and with our Health and Safety Policy. The Fire Brigade must be called to any outbreak of fire however slight, and must be reported to the Bookings Secretary or Committee Chair.

There is some faulty equipment at the Hall; what should I do? If a malfunction is interfering with the proper running of your event, you may report it immediately to any of the people whose numbers appear on the Hiring Agreement. For non-urgent issues contact us at: eversden.village.hall@gmail.com

I’ve broken something belonging to the Hall; where should I report this? To the Bookings Secretary.

 At the Close of my Event

How much cleaning & clearing-up do you expect me to do? The hall must be left in a clean and tidy condition. We expect that all tables, chairs & equipment will be put away, wood floors swept, kitchen surfaces wiped clean, crockery, glassware & utensils etc. cleaned and put away in the cupboards, cookers wiped clean (if used), kitchen and toilet floors mopped & kitchen waste bin emptied. We do not employ a cleaner. We reserve the right to deduct the cost of cleaning from your deposit/charge for additional cleaning where the hall is not left clean and tidy; from 1st September the fee charged will be £60.

What time must we leave? The Hall must be vacated by the end of your specified booking period.

What should I do with my rubbish? Please recycle as much as possible using the recycling bins provided (1 recycling bin in the kitchen and a purple wheelie bin in the foyer or round the site of the hall). You can recycle the same items that you would put in your blue recycling bin at home. Please ensure bottles and cans are rinsed, and empty of liquid. Used paper plates cannot be recycled due to food contamination.

 After the Event

I think I’ve left some property at the Hall; what can I do about it? Please contact the Bookings Secretary.

When do I get back my deposit?  The deposit will be refunded 28 days after the event. Please note that we reserve the right to deduct the cost of cleaning from your deposit/charge for additional cleaning where the hall is not left clean and tidy; from 1st September the fee charged will be £60.

I’d like to leave some feedback on my experience of the Hall. How do I do this? Contact us at: eversden.village.hall@gmail.com